Executive Assistant

📍 Pasadena, Pasadena, California, United States

Company Description Ritual Ads® is a cutting-edge AI software company that uses generative AI to create tailored, data-driven advertising content on demand. The platform helps organizations quickly produce high-impact, customized ads that align with their brand and audience. By combining advanced machine learning with real-time data, Ritual Ads® aims to improve campaign performance and efficiency. Team members collaborate in a technology-forward environment focused on innovation, scalability, and measurable results. Role Description The Executive Assistant at Ritual Ads® is a full-time, remote role responsible for providing comprehensive administrative and organizational support to company leadership. Day-to-day tasks include managing calendars, scheduling meetings, coordinating travel, and preparing agendas and meeting materials. The Executive Assistant will handle expense reports, track reimbursements, and maintain accurate documentation. The role also includes managing correspondence, drafting and editing communications, organizing digital files, and supporting special projects and operational tasks to ensure smooth executive workflows. Qualifications Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, meetings, and executive priorities. Proficiency in Administrative Assistance tasks, including documentation, scheduling, and workflow coordination. Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. High level of organization, time management, and ability to handle multiple tasks in a fast-paced, remote environment. Ability to think and act proactively anticipating problems before they arise. Comfort with digital tools and productivity software and AI workflows and LLMs. Discretion and sound judgment in handling confidential and sensitive information. Previous experience supporting leadership in a technology or startup environment is beneficial. Relevant education or training in business administration, communications, or a related field is an advantage. Please mention the word **GOOD** and tag RMjAuNTEuNTcuMTEz when applying to show you read the job post completely (#RMjAuNTEuNTcuMTEz). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.